Students and/or faculty can initiate an official withdrawal from courses. Withdrawal before the end of the drop/add period shall result in "Withdrawal Without Record" (WOR) from the course on a student transcript. Withdrawal after the close of the drop/add period for the course shall result in a grade of "W" on a student transcript.
Because there are potential ramifications for financial aid and auditing, it is critical that students, faculty, and staff understand what is required of them, and how and when automatic withdrawals take place. Withdrawing from courses may affect a student's financial aid eligibility, veteran's benefits, and other academic eligibility. Students should consult the Financial Aid Office, Veteran's Affairs Office, and/or Records and Registration Office prior to withdrawing.
Students in prison programs do not have direct access to online processes, therefore designated staff will perform withdrawals as described in this policy on their behalf.
Responsibility of Students:
- Students must attend the first day of class or contact the instructor about missing the first scheduled class meeting, or they will be withdrawn without record (WOR) from the course. Students can re-enroll within the scheduled registration and drop/add periods if space is available or with instructor permission.
- Students may withdraw themselves through the last day of class, not including Finals Week.
- A student who does not officially withdraw from a course may receive a failing grade.
Responsibility of Faculty:
- Faculty must drop students who do not attend the first day of class or who fail to contact the instructor. For online classes, faculty will drop students who do not participate during the first week of classes. Students can re-enroll within the scheduled registration and drop/add periods if space is available or with instructor permission.
- Faculty must submit an accurate and timely official roll at the end of the first week of classes.
- Faculty must submit an accurate and timely 45th day roll.
- Faculty must submit an accurate and timely final roll.
- Faculty must verify non-participation on a weekly basis. Faculty should contact students who have not participated to encourage participation or the option to withdraw.
- Faculty must accurately report the last day of participation for any student for whom they are submitting a withdrawal. The last day of participation must be within 30 days of the date of the withdrawal.
After the 45th day and until the Friday before Finals Week, instructors may request that a student be withdrawn from a course. Justification for the request must be submitted to and approved by the Chief Academic Officer.
A "W" grade MAY NOT be entered on the Final Grade Roll.
Automatic Withdrawals
For automatic withdrawals to be initiated, faculty must verify non-participation on a weekly basis. Students who have three consecutive weeks of non-participation prior to the last day that students can withdraw themselves will be automatically withdrawn with record (W).